When you think of wedding stationery, your brain likely goes straight to the invitations. While your invites are important, weddings actually require much more paper than most people even realize! There are some key stationery pieces for before, during, and after the wedding that you definitely don‘t want to forget. From welcome signs to thank you cards and everything in-between, we’ve compiled a list of all the wedding stationery you should consider including in your wedding celebrations:
Before the Wedding
Your save-the-date cards are the first piece of stationery you will send out to your guests. These serve as a causal notice to guests of your wedding date so they can mark their calendars. Wedding season can be hectic and many take place near various holidays, so it’s important to let your guests know the date as soon as possible.
Your invitations are the centerpiece of your wedding stationery. An invitation can include several pieces: the outer envelope, an unsealed inner envelope to protect the contents, the invitation, a reception card (if it is held at a different venue than the ceremony), and an RSVP card. Travel information, printed maps, and hotel details can also be highlighted in an itinerary card. Remember, your stationery sets the tone for your wedding and builds up excitement, so you’ll want to get these spot on! There are many moving pieces, both creatively and logistically, so don’t hesitate to hire a wedding stationery designer to make sure you have properly communicated with your guests.
You’ll also need to collect essential information from your guests by including an RSVP card with your invitation suite. RSVP cards are valuable because not only do they help with guest headcount, but they also give you a chance to gather guest’s names, dietary requirements, and even what song they’d like to hear at the reception!
Tip: Include a stamp and return address on the RSVP envelope to make it easy for your guests to save time and money!
Rehearsal Dinner Invitations
Your rehearsal dinner invitations can be informal, but you still want them to match your main invitation suite. You can mail out a separate rehearsal dinner invite or you can include a separate card for the chosen attendees in their main wedding invitation suite. Regardless of how you chose to send these invites, they should include the location information and separate reply cards.
Day of Wedding
Your ceremony program gives your guests a timeline of what to expect during the ceremony. It can also include any readings, prayers, and explanations of any traditions that will be delivered. This piece of stationery is optional, especially if the ceremony is on the shorter side. If you choose to create one though, the program typically includes the couple’s names, the date, location of the ceremony, a brief welcome, an introduction to the bridal party, and an overview of the proceedings. Other optional inclusions could be a thank you note, a list of your vendors, or a sweet tribute to any deceased loved ones.
You and your caterers put so much time and effort into creating a delicious meal, so make sure your menu is beautifully displayed either on a paper menu or board! If guests selected their entrée on their RSVP cards, you can include a short menu of the appetizers, sides, and desserts that will accompany their main dish. For a buffet or family-style dinner, you can have individual menus with all of the food options or a menu board near the buffet line. If your guests have any particular food allergies or restrictions, menus can be–quite literally–a lifesaver, in preventing an allergic reaction at your reception.
Tip: Bar menus are becoming increasingly popular at weddings. You can place these at the bar to display your signature wedding cocktails and any unique beverage offerings.
It’s nice to have a beautiful wedding welcome when guests enter your ceremony. The sign can simply read ‘welcome’ or include the couple’s names and wedding date.
Gift Table Sign
These are usually placed at a table designated for cards and gifts. We recommend putting this somewhere near the ceremony location so guests don’t have to worry about carrying around large gifts and extra bags. You can also place a basket on the table with a smaller sign letting guests know where they can safely place their cards.
Escort cards direct your guests to their assigned reception tables. These are usually in the form of individual cards or the ever-so-popular creative display. Whatever you choose, be sure to include it at the entrance of the reception so guests can easily find their seats.
Once guests learn their assigned tables, they will look for table numbers to help them find their seats. Make sure these numbers are clearly printed in large font for people to easily read.
Once your guests arrive at their table, they’ll find their place cards telling them which seat is theirs. Place cards aren’t mandatory, but can be very helpful if you have a big wedding or a plated dinner.
Tip: Place cards can also double as favors or a keepsake for your guests, so get creative and make them memorable!
After the Wedding
Thank You Cards
When the wedding is over, it’s time to thank your guests for celebrating with you and the gifts they gave. The typical rule of thumb is that you have a year after the wedding to send thank you cards, but the sooner the better! Plan to hand-write something personal, as we know your guests deserve more than a generic thank you! We recommend ordering your thank you cards along with the rest of your stationery to keep the theme consistent, plus it’s one less thing to think about after the honeymoon!